It is necessary to clean up user accounts in the
sector when people leave, so that there is available disk space for new
users and also so that old accounts are not left lying around to become
the target of hackers. I can keep accounts on the servers open for a while
to allow people to write up papers and so on. Workstation accounts
normally get wiped straight away, because the workstation is reinstalled
for another person to use.
When you leave, I need to know a date by which you
think you will be finished with your server accounts, and a email address
where I can reach you if there are any problems. The date should not be too far in the future; three
months is fine but 12 is usually too much. If the date comes round and you
find you still need the accounts, send me an email from the email address
with a new finishing date.
On leaving, you should take a copy of any data you care about away with
you, even if your server accounts are remaining open for a while. Many of the machines have CD or DVD burners that may help with this; please
ask if you need a hand in copying your files onto CD. There is also a portable DVD drive that may be borrowed from room M18. Once your server accounts are closed there is no guarantee that I will keep your data; we have a limited amount of space.
It is not possible for people leaving the University to keep their
@cam.ac.uk email addresses; the University doesn't have enough resources
for this. However the UCS does not currently recycle user identifiers, so
if you return in a few years and tell them your old email address then you will be able
to have the same address again. University accounts are generally closed one month after the
user leaves, but make sure you check this with whoever signs your leaving
form. There is an email forwarding service for alumni at http://cantab.net/, which may be helpful.
If you had a laptop or other personal machine on the Chemistry network
then please tell whoever signs your leaving form so that we can recycle
the IP address to another user. IP addresses are in extremely short
supply and it is vital we reuse them.
If you made pages on the sector or group websites, please try to find
someone to take over the maintenance of them before you leave.